Berklee Online: Best Way To Organize Files

Wednesday 7 February 2018

Best Way To Organize Files

You probably dont need everyone. Folders and subfolders like these can keep your files organized in a logical way.

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Part of creating a workable personal file system is to sort and label your files boxes and drawers in a way that makes sense to you.

Best way to organize files. There are pros and cons to each method of organizing folders and you can use a combination for example grouping everything by project but within each project grouping things by file type or grouping everything by year but within each year grouping it by client. If you have 15 subfolders under every folder though you might want to reconsider your strategy. Store documents in a shared location NOT on your personal computer.

Lets start with some simple rules for managing your files and folders. It should contain your trashrecycle bin and thats about it. Storing many documents in.

The people who have access to the files may determine how the naming structure is set up. There are three main ways you can structure your file system. At this point subfolders stop being helpful and start causing workflow problems.

Some Simple Rules For How To Organize your Files. However multiple libraries may suit your organization better. Ways to organize files Libraries have several features that help you work with multiple files in the same library.

Dont put files on the desktop. Your desktop is supposed to be clean and display that gorgeous high-resolution wallpaper youve got going on. I use hanging files for everything and I prefer the style with plastic tabs and inserts for labels.

Think foot wide and a mile deep instead of a mile wide and inch deep Use aliases or shortcuts for files if you need to save them in multiple locations. Its easy to get into a trap of creating a subfolder for everything. When creating a file name consider some of the following naming structures when you begin organizing.

Sort and Label Your Files YOUR Way. Project or client-based date-based and file type-based. Choose a method for organizinggroup by subject by file type or by date.

Avoid over-organizing your files and folders. Ive found myself rearranging files often enough to appreciate the functionality of that type of file. Use a proper naming structure The best way to organize files for your personal computer may differ from your companys naming conventions.

Its tempting to just save everything to My. Dont mix business and personal files. Keep your business folders for business.

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